Celebrating our Excellent Foundation Team

This page is for our colleagues in other LETBs, Schools, Trusts and Practices.

We hope to develop this page so that it:

  1. Has easy access to our guidelines
  2. Shares best practice in our trusts
  3. Contains contact lists
  4. Gives notice of faculty dates

There is also useful information in out trainee sections.

Our Mandate

Aspiring to Excellence in Education through our:

  • Subregional hub days, clinical and non-clinical
  • Simulation: hi-fidelity, VR, trust based procedural and human factors
  • Trust-based generic training programmes
  • And our innovative taught programme, 

Developing strong training programmes, which are broad and balanced and provide our trainees with the knowledge to confidently move into core and run-through programmes

  • Regular review of rotations within trusts, recently refreshing the EAFS
  • Team review of GMC survey results and other trainee feedback to improve
  • Innovative educational academic programmes

Seeing the whole person, and supporting them to achieve their full potential

  • Local support, and central support as required
  • Resilience, mindfullness and tea with empathy availability at trusts
  • Near peer mentoring or buddy schemes
  • Supporting those requiring adjustments or less than full time training.



This contains the latest guidance, stats and facts around foundation

Most useful pages:

Curriculum - includes eportfolio, PSA, ARCP information, Assessment [WBA] information

Resource bank

Induction for our new FTPD


 We have a new powerpoint below [foundation present] as an overview of the FTPD role.

It is planned to be read in conjunction with the foundation guide on the UKFPO website, as well as other documents residing there

We plan to run this workshop twice a year - at either the autumn seminar or the joint FTPD/DME meeting and at the faculty development day.

Our deputy FSD are available to mentor FTPD who are alone at a trust, or where all FTPD are new.

It is a great role to have!

We run a Whatsapp group for quick info and questions. FTPD and MEM/FTPA are welcome.



Our FTPD are expected to attend a minimum of 3 meetings a year out of

  • Autumn or spring seminar [Tier 4 educator training event, non specific]
  • joint DME/FTPD meeting [Mixture of business and workshops aimed at trust facing foundation/DME joint concerns]
  • autumn foundation forum [Foundation business meeting pm, usually am workshop in GMC ]
  • spring faculty development day [All day, with workshops to develop foundation and feedback from fellow projects]
  • may foundation forum [Foundation business meeting pm, with HUB and taught programme planning in am]

Our faculty manager has the dates for these. If the FTPD cannot attend, then we expect another FTPD from that trust, the DME or MEM to attend in their place.

This year December 17th 2019 there is a mandatory Foundation ARCP training session.

Annual Foundation Development Plan:

You write one of these each year, it discusses how what you have done fits into the requirements of foundation : education; training;support, and the initiatives within foundation. It also discusses quality, GMC outcomes and improvements planned, ARCP details. From this it moves into themes, plans you may have for improvement. It is the basis for the Foundation Schools development plan, and the Trust development plan.


Educator/Faculty training

Please look at our faculty training pages. This is for all educators within the EoE

We also expect attendance at our regional meetings.


Guidance on signing off F1 and F2 trainees is here. Follow the same process for trainees who are completing out of phase. SCRIPT guidance is also available on the same page.

Click here to access the UKFPO guide to the ARCP process.

We have a mandatory training date 17th December 2019 





Our GP Educators

We have a webpage for you! This is also a good resource for our FTPD and Foundation administrators to find out what is expected for foundation trainees in GP 

For information on becoming an Associate Trainer, funding placements or gaining approval to be a Training Practice, please visit this page for further information, or contact the GP School. You can also download this quick guide to GP training in foundation.

Email the Relocation Expenses team at Health Education East of England with queries about travel expenses.

Quality Assurance

Contact the Quality Improvement team if you have a query about Quality Monitoring Visits.

The FSD team will drop in for informal visits also, and are always keen to help troubleshoot.

Each year we ask that you have completed your Annual Development Plans, which are a comprehensive review of your foundation programme. Centrally we turn these into a schools plan.



Dates for the Prescribing Skills Exam for 19/20 will be published in due course

Recruitment and Programmes Management

Recruitment and programmes management are an all year central core business! the edit.hee@ team manage programmes and TIS - ie what posts are where, what are funded, and the spreadsheets used for upload.

Programmes team also manage our information on trainees out of sync and posts vacancies, so we ask all FTPD and MEM to update programmes and relevant FSD regularly.

Key dates are:

February: let us know all the trainees who are definitely, probably and maybe going to need additional time in that year so we can plan their extension. F1 or F2.

March: Let us know your F2 vacancies for recruitment 

May: Code of practice

June: confirm your spreadsheets are accurate for following year recruitment. Any additional trainee requirements post ARCP

Your spreadsheets can be found here in the files section.

We do not currently have any swaps. Trainees may have exceptional circs, and then need to complete that paperwork - in the files section.

You also need to complete the form from the programme team for any change in post in rotations. all posts need to be prospectively approved by the GMC through our quality team.

The recruitment team actually place the posts on ORIEL and troubleshoot. The details though around the different elements should be discussed with your deputy FSD/FSD and the programmes team.


Professional Support and Well-being Service (PSW)


The PSW helps doctors in difficulty back on track with their training, offering a consistent, single point of access to expert advice, guidance and support for trainees and their educators. Click here to find out more.


Other Guidance Areas

Further guidance can be found in the documents at the bottom of the page.

Transfer of Information

Medical School to F1

National guidance on transfer of information sent by Medical Schools to the trainees' first employing Trusts is here. The blank form can be downloaded here.

F1 to F2

EAFS and EBH guidance on transfer of information sent from F1 trainees' completing Trust to their first F2 Trust, including a blank form, is here.



Priority programmes

The link below goes to my quick unscripted youtube video [a first!] around priority programmes for GP, but is how the other thematic programmes will run as well.





Trainees In Difficulty

Managing trainees in need of extra support

Trainees who are at risk of poor performance, or who will require extra support for any reason, should in the first instance be highlighted by the national Transfer of Information (TOI) process from their medical schools. 

Appropriate support should be established at the start of the training programme, in agreement between the FTPD and the trainee. 

If the trainee encounters unanticipated difficulties, initial assessments and remediation will take place within their Trust in consultation between the Educational Supervisor and FTPD. It is anticipated that most of these issues can be resolved at Trust level. 

However, if the FTPD identifies a need for:
•    Remedial training
•    Occupational Health support
•    Less than Full Time Training
then they should contact the Foundation School Director for advice. 


"Trainee In Difficulty" 

If the FTPD and Educational Supervisor are unable to put measures in place to ensure the trainee’s fitness to practise, and there is a serious risk to patient safety or the trainee’s own wellbeing, the FTPD should inform:

•    Foundation School Director
•    Trust’s Medical Director
•    Trust’s Human Resources department
•    Occupational Health 

At this stage the FTPD should request a meeting between the trainee, the Foundation School Director and the HEEoE Professional Support and Wellbeing Service (PSW)

Click here for the PSW definition of "Level 3 concern", which indicates a "Trainee in Difficulty".


Flexible Training

The trainee may decide, in consultation with the FTPD, to consider Less Than Full Time Training or an Inter-Foundation School Transfer

Local and National Policy

Click here for a comprehensive list of HEEoE policies and procedures.

Please refer to the UKFPO website if you have a query relating to national policy.


Please email enquiries.horus@hee.nhs.uk if you have a technical problem.

Medical staff at Trusts have administrative rights allowing them to edit and update trainee information and can change the location assigned to a trainee if this is preventing you from accessing an account. Unfortunately we don't have specialist knowledge of Horus functions and can't offer technical advice or support.

Work is currently being undertaken to allow LAS doctors to have access to Horus - we will email details when they are available.

Locum Recruitment

The most up to date information about the LAT posts can be found here including all current documentation.



Central Administrative Teams

These are the generic mailboxes used by our administrative teams.

·   Foundation Recruitment: recruitment.eoe@hee.nhs.uk

·   Foundation assessment/sign off: assessment.eoe@hee.nhs.uk

·   Professional Support Unit (PSU):  PSU.eoe@hee.nhs.uk 

·   Foundation programmes and information : edit.eoe@hee.nhs.uk

·   Foundation School Faculty -educatorsfaculty.eoe@hee.nhs.uk

·     Mentoring queries: mentoring.eoe@hee.nhs.uk

Tuesday, 26 February, 2019
Make this a News Item?: 
Show Between Dates: 
Tuesday, 26 February, 2019