Trainees in the East of England may apply for study leave activity of any cost for courses that are mandated by the curriculum or those that are not, referred to as 'aspirational'. The eligibility criteria and and process must be adhered to in order for applications to be approved.
Depending on the type and cost of your request, the application process may vary, please see guidance below:
Curriculum mandated up to £600:
Trainees need to apply via the employing Trust’s process and can be approved locally, courses listed here
Curriculum mandated exceeding £600:
and/or aspirational activity (any cost):
Trainees will need to follow the employing Trusts study leave process and complete the additional aspirational form, available at the bottom of this page.
Guidance for Foundation trainees can be found here.
Please be aware that Foundation trainees can only claim partial funding up to £200, please complete the HEE EOE forms accordingly.
Application process flowcharts:
Study Leave Application Process Flowchart
GP Study Leave Application Flowchart
Please watch the short video below for guidance on how to download the electronic form available at the bottom of this page.
Appeals process
How to download and open the HEE EoE form:
Please ensure you download and save the document locally on your PC/laptop, then open it as a PDF with Adobe Acrobat or Adobe Reader before completing. The form cannot be opened or completed in a web browser.
Useful Links
Step by step guidance on how to set up a digital ID - Digital ID instructions
Electronic form guidance for Mac users - Mac user guidance
Download Adobe Acrobat Reader Free - Click Here
Contacts
For queries regarding Individual Study Leave or to discuss the local application process please contact your Education Education Department.
For queries regarding the HEE EoE additional approval form please contact studyleave.eoe@hee.nhs.uk
Aspirational Requests
The HEE EoE additional form is to be signed off by the RCP Tutor instead of the TPD, for CMT/IMT trainees. Your RCP Tutor can be found here https://heeoe.hee.nhs.uk/medicine/core-medical-training/contact-us
Commercial PACES Courses
Following discussions at the CMT committee, a decision was taken not to financially support funding for commercially-run PACES courses from the study leave budget. However, in light of feedback from a number of sources and the fact that most other “Deaneries” do provide funding, we have decided to do the same. Each CMT trainee will therefore be eligible for study leave funding for one commercial PACES course up to a maximum value of £1000 (may be used as part payment too) during the duration of their training. You will only need to complete your local application/claims process, the HEE additional sign off form will not be required.
For trainees on a PEM rotation, the additional sign off form process can be completed by the PEM Lead, Lisa Mackenzie - lisa.mackenzie@addenbrookes.nhs.uk
