Important Information, COVID-19 Update

We recognise that many courses/conferences will not be going ahead or cannot be attended as study leave time may need to be cancelled. Please be assured that you will still be able to reclaim your expenses if these cannot be refunded by the provider. Please try and reclaim your course/conference fees and any other fees (e.g. pre-booked travel) in the first instance from the provider, should this not be possible please include evidence of non-refundable expenses with your study leave claim. All pre-agreed study leave funding will be remunerated in the normal way.

Coronavirus Information for Trainees: https://www.hee.nhs.uk/coronavirus-information-trainees​

 

Trainees in the East of England may apply for study leave activity of any cost for courses that are mandated by the curriculum or those that are not, referred to as 'aspirational'. The eligibility criteria and process must be adhered to in order for applications to be approved.

Depending on the type and cost of your request, the application process may vary, please see guidance below:

Curriculum mandated up to £600:

Trainees need to apply via the employing Trust’s process and can be approved locally, courses listed here

Curriculum mandated exceeding £600:

and/or aspirational activity (any cost):

Trainees will need to follow the employing Trusts study leave process and complete the additional aspirational form, available at the bottom of this page.

 

FY2 UPDATE: Foundation year 2 trainees are now eligible for full reimbursement of one aspirational study leave course, if approved by the FTPD. Full application process must be followed prior to attendance, please contact your Med Ed dept or studyleave.eoe@hee.nhs.uk if guidance is needed.

Please be aware that Foundation trainees previously were only eligible to claim partial funding up to £200 for one aspirational course/activity.

Guidance for Foundation trainees can be found here.

 

Application process flowcharts:

Study Leave Application Process Flowchart

GP Study Leave Application Flowchart

Please watch the short video below for guidance on how to download the electronic form available at the bottom of this page. 

 

Appeals process

If a trainee has reason to believe that their study leave application was processed unfairly or incorrectly, they are able to request a review of the process by which their application was considered by making a written submission to Health Education England, East of England. This should include the reason/s for his/her complaint and any evidence to support their appeal. All written submissions must be sent via email or as an attachment, with the original application form and outcome received. This should be emailed to studyleave.eoe@hee.nhs.uk and must be made within 10 working days of being notified of their outcome. Two members of the Senior Leadership Team at HEE, EoE will review the decision made, taking into account the evidence submitted and HEE EoE’s Study Leave Policy. The decision following appeals is final; there is no further right of appeal.

 

How to download and open the HEE EoE form:

Please ensure you download and save the document locally on your PC/laptop, then open it as a PDF with Adobe Acrobat or Adobe Reader before completing. The form cannot be opened or completed in a web browser. 

Useful Links

Step by step guidance on how to set up a digital ID - Digital ID instructions

Electronic form guidance for Mac users - Mac user guidance

Download Adobe Acrobat Reader Free - Click Here

 

Contacts

For queries regarding Individual Study Leave or to discuss the local application process please contact your Education Education Department. 

For queries regarding the HEE EoE additional approval form please contact studyleave.eoe@hee.nhs.uk 

 

CMT/IMT Trainees

Aspirational Requests 

The HEE EoE additional form is to be signed off by the RCP Tutor instead of the TPD, for CMT/IMT trainees. Your RCP Tutor can be found here https://heeoe.hee.nhs.uk/medicine/core-medical-training/contact-us

Paediatric Emergency Medicine Trainees

For trainees on a PEM rotation, the additional sign off form process can be completed by the PEM Lead, Lisa Mackenzie - lisa.mackenzie@addenbrookes.nhs.uk

Friday, 23 November, 2018
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