• 23/08/21: Appeals form with previous glitch corrected - new form available at the bottom of this page
  • 20.01.21: Our revised Study Leave Appeal Process can be found HERE. The appeals form can be found at the bottom of this page.
  • 19.01.21: Guidance relating to Covid related support for exam preparation can be found HERE.
  • 26.11.20: Study Leave Provision for Virtual Teaching guidance document is available to be viewed - CLICK HERE
  • 22.10.20: Advice/Guidance relating to study leave claims during Covid-19 has moved to our FAQs - CLICK HERE
  • 05.10.20: Leadership & Management Training for Postgraduate Medical and Dental Trainees - CLICK HERE
  • 27.07.20: New Foundation Year 2 Study Leave Application Process (see flowchart below) CLICK HERE FOR GUIDANCE




Trainees in the East of England may apply for study leave activity of any cost for courses that are mandated by the curriculum or those that are not, referred to as 'aspirational'. The eligibility criteria and process must be adhered to in order for applications to be approved.

Depending on the type and cost of your request, the application process may vary, please see guidance below:

  • Curriculum mandated up to £600: Trainees need to apply via the employing Trust’s process and can be approved locally, courses listed here
  • Curriculum mandated exceeding £600 and/or aspirational activity (any cost): Trainees will need to follow the employing Trusts study leave process and complete the additional HEE EoE digital form, available at the bottom of this page. Please refer to the short video below for guidance on properly downloading this form. 


Application Process Flowcharts

Study Leave Application Process Flowchart

GP Study Leave Application Process Flowchart

Foundation Year 2 Study Leave Application Process Flowchart


How to Download and Open the HEE EoE Digital Form

The form cannot be opened or completed in a web browser.  Please ensure you download and save the document locally on your PC/laptop, then open it as a PDF with Adobe Acrobat or Adobe Reader before completing.

Our digital forms can be found at the bottom of this page.




Appeals Process

If a doctor or dentist in training disagrees with a decision about study leave funding, they should in the first instance contact the relevant authoriser that refused the application to request an explanation / review.
If a doctor or dentist in training remains of the opinion that the wrong decision has been made, they can appeal against the decision using the HEE East of England appeal form.

Please see our appeal process detailed in our policy HERE.

Useful Links & Documents

Step by step guidance on how to set up a digital ID - Digital ID instructions

Electronic form guidance for Mac users - Mac user guidance

Download Adobe Acrobat Reader Free - Click Here

National Study Leave Guidance Document - Click Here

HEE Coronavirus (Covid-19) Information for Trainees - Click Here


HEE EoE Webpages

SuppoRTT (Supported Return to Training) -  Click Here

Bursaries - Click Here


Study Leave Contacts

For queries regarding Individual Study Leave or to discuss the local application process please contact your Medical Education Department. 

For queries regarding the HEE EoE additional approval form please contact studyleave.eoe@hee.nhs.uk 

CMT/IMT Trainees

Aspirational Requests 

The HEE EoE additional form is to be signed off by the RCP Tutor instead of the TPD, for CMT/IMT trainees. Your RCP Tutor can be found here.

Paediatric Emergency Medicine Trainees

For trainees on a PEM rotation, the additional sign off form process can be completed by the PEM Lead, Lisa Mackenzie - lisa.mackenzie@addenbrookes.nhs.uk

Anaesthetics and ICM - Aspirational Approval

Local College Tutors may approve aspirational study leave requests under the value of £100, in the place of the TPD. 

Aspirational requests exceeding £100 will still need to be sent to the TPD for review and approval. 

All other requirements must still be met in the process of applying for study leave (see flowchart for more detailed info).

Friday, 23 November, 2018
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Friday, 23 November, 2018