GP Study Leave

Overview

For the financial year 2018/19 study leave funding is moving away from a notional individual annual allocation of study leave funding, to implement a system that incorporates equity of access for all trainees, in accordance with  ‘Enhancing Junior Doctors Working Lives’. 

GP Study Leave still follows the principles of the East of England Study Leave Policy, which can be viewed here. However due to HEE processing the forms, GP Trainees follow a slightly different process.

A flowchart outlining the steps that GP Trainees should take can be viewed here.

The Study Leave Application & Claim Form and further guidance can be found below, along with some useful GP Study Leave FAQs

Trainee, Educational Supervisor & Training Programme Director Guidance

The attached document outlines GP Study Leave guidance for GP Trainees, Educational Supervisors and Training Programme Directors. 

If you need any more guidance please contact studyleave.eoe@hee.nhs.uk 

Claim Form

The Study Leave Application & Claim Form can be downloaded from the bottom of the page.

How to complete your electronic form

The GP Study Leave Claim Form  is now available in electronic format and can be downloaded from the bottom of this page. Please ensure you download and save the document locally on your PC/laptop, then open it as a PDF with Adobe Acrobat or Adobe Reader before completing. If you're unable to open the form, please watch the step by step video guidance. 

Please be aware that unless you provide ALL of the following information for your study leave application, we will not be able to process your payment: 

  • An electronic study leave application form 
  • Proof of payment 
  • Proof of attendance or certificate

If you have not included these items your application will not be processed. Due to high volumes of applications we are unable to advise if you have not sent all of the correct information. Please ensure you check your application before submission. Please allow 3 months for your payment to be reimbursed within your monthly salary. 

 

How to complete your electronic signature 

Please refer to the video below for guidance on how to complete your digital signature 

 

Process Flowchart

A Process Flowchart outlining the steps that a GP Trainee needs to take to apply and claim for Study Leave can be found here.

GP Study Leave FAQs

General Study Leave FAQs can be found here, but below are a list of some generic GP Study Leave FAQs: 

How many Study Leave days am I entitled to?

As a GP trainee you have an annual study leave entitlement of 30 days of which 15 days are allocated to the half-day release programme.Part-time trainees are entitled to study leave  on a pro-rata basis.

Can I claim for ALS?

Please note that the possession of an ALS certificate is an entry requirement to all ST1 training However, the possession of an ALS certificate is not a curricular requirement of GP training, nor a mandatory element of MRCGP, and its on-going validity is not monitored by the School.

Therefore a trainee’s ALS certificate could expire during their GP Training Programme. If a trainee rotates through a department that requires them to possess such a certificate (or any other non-curricular qualification) in order to work in the department, it is the Host Trust's responsibility to ensure that the trainee has a currently valid certificate, and if necessary provide them with access to the relevant course and fund it.

It is the trainee’s responsibility to contact the Host organisation ahead of their placement and follow any necessary processes to approve and attend ALS courses.

In no circumstances will ALS courses be funded through HEE’s study claim process.

Is there a deadline for claiming?

Trainees should submit their claims within 1 month of attendance of the course. Any claims after this date will not be claimed?

How and when will I be reimbursed?

Trainees will receive reimbursement through their payroll, via the Lead Employer.

You will receive reimbursement as soon as possible, but please allow 3 months for your payment to be reimbursed within your monthly salary. 

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