Important Information, COVID-19

We recognise that many courses/conferences will not be going ahead or cannot be attended as study leave time may need to be cancelled. Please be assured that you will still be able to reclaim your expenses if these cannot be refunded by the provider. Please try and reclaim your course/conference fees and any other fees (e.g. pre-booked travel) in the first instance from the provider, should this not be possible please include evidence of non-refundable expenses with your study leave claim. All pre-agreed study leave funding will be remunerated in the normal way.

HEE EoE will continue to support appropriate study leave applications for courses/conferences, including those that are taking place virtually. Study leave will be supported if the time off can be accommodated by the employing Trust (service provision must take priority) and the application has followed the usual approval process - detailed below. 

Coronavirus (COVID-19) Information for Trainees: https://www.hee.nhs.uk/coronavirus-information-trainees​

Trainees in the East of England may apply for study leave activity of any cost for courses that are mandated by the curriculum or those that are not, referred to as 'aspirational'. The eligibility criteria and process must be adhered to in order for applications to be approved.

Depending on the type and cost of your request, the application process may vary, please see guidance below:

Curriculum mandated up to £600:

Trainees need to apply via the employing Trust’s process and can be approved locally, courses listed here

Curriculum mandated exceeding £600:

and/or aspirational activity (any cost):

Trainees will need to follow the employing Trusts study leave process and complete the additional HEE EoE digital form, available at the bottom of this page. Please refer to the short video below for guidance on properly downloading this form. 

Application process flowcharts:

Study Leave Application Process Flowchart

GP Study Leave Application Flowchart

How to download and open the HEE EoE digital form:

The form cannot be opened or completed in a web browser.  Please ensure you download and save the document locally on your PC/laptop, then open it as a PDF with Adobe Acrobat or Adobe Reader before completing. 

Appeals process

Useful Links

Step by step guidance on how to set up a digital ID - Digital ID instructions

Electronic form guidance for Mac users - Mac user guidance

Download Adobe Acrobat Reader Free - Click Here

Contacts

For queries regarding Individual Study Leave or to discuss the local application process please contact your Medical Education Department. 

For queries regarding the HEE EoE additional approval form please contact studyleave.eoe@hee.nhs.uk