This is “Your” page……we have tried to incorporate as much information on this page to make it easier for you. When you need help with either clinical or personal issues then you should first be contacting your Clinical Supervisor (for Hospital Posts) or your Trainer (for GP posts). If neither of these can help then the next step should be your Educational Supervisor. If you need additional help then one of the TPD’s will be able to assist. Please email all TPD’s and copy in the two administrators. If your enquiry is more of a general nature then please contact your administrators.



Out of Hours ("OOH")

The current educational and contractual requirements are that a GPST must have completed 6 hours of OOH training for each month that they are in a GP Training post during their training. Thus 18 months of GP Training will require a minimum OOH experience of 108 hours.


Primecare is usually the provider that is used as it is local to Chelmsford.


*Please note that you cannot do out of hours if you go out of programme as you will not be indemnified.  We would appreciate if you could let us know which provider(s) you will be using.  If you complete the OOH course you can use 10 hours towards your 108 hours that are required.*


Primecare Registration Information


There are other OOH providers that can be approached for Training such as – PELC OOH Services, SEEDS (South Essex Out of Hours Service) and HARMONI OOH Services.


IC24 Registration Information


This is the recording form you will need to fill in for each OOH session:


OOH recording form

Less Than Full Time ("LTFT")

Health Education East of England (HEEoE) the former Multi-Professional Deanery has a strong commitment to helping all doctors reach their full potential and to helping those with child-caring or other responsibilities or health problems, to continue training.


HEEoE fully endorses the principles set out in the NHS Employers document ‘Doctors in Flexible Training: Principles underpinning the new arrangements for flexible training’.Any trainee in a substantive HEEoE approved post can apply for less than full time training and if they meet the eligibility criteria this will be accommodated as soon as practically possible.


LTFT Working Week


Less than full time information and forms

Study Leave

The Study Leave process and procedures will vary as to who you are employed by and whether you are in Hospital or General Practice.



Employed by St Helen and Knowsley and in Hospital Post


Hospital Study Leave form - you need to check with medical Staffing/your Rota Co-ordinator and there is enough cover on the day your require. if so then the forms needs to be completed and signed by clinical supervisor to approve the time off. You should be giving 6 weeks notice. Once completed and signed/approved please send it to medical Staffing/your Rota Co-ordinators.


Study Leave Form


Whilst working in a Hospital Post: 

Trainees will need to follow the Host Trust’s procedure to apply for study leave using the Trust’s application form. The course will need approval from the DME or Clinical Supervisor.

Whilst in a GP Practice:

Trainees study leave must be approved by the Practice Manager to fit in with clinical rotas and the course approved by your Educational Supervisor.


After the study leave has been taken in both a hospital and G.P. practice:

Trainees will need to complete and sign the GP Study Leave and Expenses Claim Form found at: and send it with the receipts, certificate of attendance and copy of the approval from the Medical Education Department (if the trainee is in a hospital post) or from the GP Practice, in order to claim reimbursement.


Trainees will need to send this to: . Please clearly state the subject of your email as ‘Study Leave Claim’. N.B: Please ensure that all forms are completed fully otherwise these will not be processed and will be returned to the Trainee.

HEEoE will then pass the trainee’s claims to StHK payroll for payment in their monthly salary.


Any queries regarding Study Leave should be directed to HEE EoE in the first instance.


Public Health:

All study leave applications will be authorised by the relevant Educational Supervisor.
Once authorised, Trainees should send the authorised form, any receipts and confirmation of attendance to

The Employment Services Team will collate claims on one spread sheet and forward to StHK Payroll for processing in that month’s salary. 


Legacy Case – This is only applicable to a handful of Registrars and you need to refer yourself to the GP Website for further information.


Psychiatry – For those of you in Psychiatry with regards to the study leave approval form you need to contact Medical Staffing at the Mental Health Trust

Useful Links

The links below will take you to all the relevant websites that you might need whilst you are completing your training.


GP Website – You will find everything you need from GP School information, claims and invoices, the lead employer, careers and support.


GP Curriculum – View the GP curriculum in an easy to navigate online format. The RCGP curriculum sets out what’s required to practise as an independent General Practitioner in the UK NHS. It defines the knowledge, skills and qualities expected of GPs and describes useful learning and teaching activities.


Learning Screen Casts - Each screencast provides additional insight into the topic being discussed through the commentary provided by GPs, who has extensive knowledge within the field.


Radio 4 "Inside Health" programmes - These podcasts are very helpful for GPs and GP Trainees. ​


Please click here to view a list of presentations given at various GP teaching sessions.


BMJ Learning - Get weekly personalised updates on modules relevant to you.


A series of lectures about 24 cases - Quite a few are relevant to CSA exam.




Local Courses

Below is a list of courses/workshops/seminars for continuing professional development for GP’s at all stages of their career. There is the opportunity to meet other local healthcare professionals.


RCGP Courses - The RCGP's eLearning website containing courses and updates for general practice.



Essex Equip Courses - Essex Equip runs courses which may be of interest.



Maternity Leave

You will need to complete an "Unscheduled changes to programme form” which you will find on the GP website under the following link   The form once completed will need to be sent to the following –


•             St Helen and Knowsley -

•             HEE GP School –

•             HEE Programme & Information –


Please copy in the TPD’s and Administrators so changes can be made to your e-portfolio and programme manager.


Please bear in mind that if your last ARCP has been 4 months or longer before your Maternity leave is due to start, you will need an ESR and ARCP before you stop working, so that educational progression and future plans can be assessed. Please ensure that you discuss this with your Educational Supervisor. 


Also, within 3 months of your return from mat leave, you will need a meeting with your Educational Supervisor. The content of this meeting needs to be recorded as an ESR or a report added to the Educators notes, but please let us know once it has happened. 







E-Portfolio FAQ's

Please refer to the FAQs section if you have a query, please note the contact number for the helpdesk if your query is not included.  You will need to log in using the below link:


Top tips

1. Ensure that you start early on your e-portfolio: 

a. 2-3 log entries per week. 

b. You need to link entries to the curriculum and share them. 

c. Your ES and CS should be reading and linking too.

2. At the induction meeting with your clinical supervisor ensure to put a date in the diary for your clinical supervisor report meeting.

3. ALL WBPA should have been completed by the time you have your CSR.

4. Any employment or educational issues need to be taken up with your Clinical Supervisor in the first instance, then with the Educational Supervisor and, if all that fails, then escalate the issue with the TPDs, please.

5. E-portfolios are reviewed twice a year by the administrators, usually around September and March.

6. ESRs take place in November and May each year.

7. ARCP takes place in June each year.

8. Out of hours (“OOH”) – don’t leave it! Or if you are on a split GP placement, please try and ensure to get as many OOH completed as possible. The requirement is to complete 6 hours per month whilst in a GP placement (*OOH cannot be completed while in a hospital post or out of post).

9. Performers List – this is now arranged by Southend when you complete all your initial paperwork. Don’t ignore this, as you need to be on this in order to work as a GP Registrar in General Practice.