What is the Form R?

The Form R is a self-declaration form completed by trainee doctors. Until January 2014, trainees were asked to complete an Enhanced Form R for the purposes of registration and revalidation. To avoid duplication and minimise the amount of unnecessary form filling for trainees, this combined form has now been made into two separate parts, Part A and Part B, so that both parts don’t always have to be completed when only one is needed.

The Form R (Part A) asks for personal and contact information that is used to maintain our database. It is requested from you by the HEE EoE Programme and Information Team at registration and then once annually to maintain accuracy of data. A request for this will be sent to you by the member of the Programme and Information Team who deals with your specialty, and any queries about it should be directed to that team member at the email address the request is sent from.

The Form R (Part B) asks for information about your recent scope of practice, time out of training, and declarations relating to revalidation. This information informs the ARCP Panel to comment on your fitness to practice, which in turn informs the Dean’s recommendation to the GMC about your revalidation.


Why do I need to fill in the Form R (Part B)?

The Form R (Part B) is a self-declaration form that is part of the evidence required for your ARCP and revalidation. It is required each time you have an ARCP held for you, even if you are on an Out of Programme (OOP) rotation.


When do I need to fill in the Form R (Part B)?

As part of the revalidation process, your regional deanery or LETB (Local Education & Training Board) will collect a Form R (Part B) from you at certain times during your training programme.  For all doctors in the East of England who are in training programmes, HEE EoE will request the Form R (Part B) from you approximately 6-8 weeks prior to your ARCP. This applies for your main annual ARCP and any additional ARCPs, e.g. if you received a 3-month extension in the last ARCP, etc. Times when the Form R (Part B) is collected may vary across regions by local policy.

At present, the HEE EoE Assessment Team will email you a template of the Form R (Part B) to the address we have on our database for you. It is important that you update us if you change your email address.

Soon, we will have an electronic system where you can log in to complete the Form R (Part B) online. Until this is implemented, all trainee doctors will need to submit their COMPLETED AND SIGNED Form R (Part B) by email to the Assessment Team, or by post to Assessment and Revalidation Team, Health Education East of England, 2-4 Victoria House, Capital Park, Fulbourn, Cambridge, CB21 5XB.


What happens if I don’t complete my Form R (Part B) in time for my ARCP?

Your completed Form R (Part B) is essential for the ARCP to proceed.  In its absence, the panel will issue an outcome 5 and set you a new ARCP date within an appropriate time frame as agreed by the Conference of Postgraduate Medical Deans of the UK (CoPMED).



All trainees are required to submit a Form R.  This comes in two parts, which will be requested from you at different times of the year.

Form R (Part A)

This part is the trainee registration form, in which you must confirm your contact details and information about your post.  This is to ensure that we have up-to-date information about you. Document is available to download at the bottom of this page. 


Form R (Part B)

This part is a self-declaration form, which is used for revalidation purposes for doctors in training.  This form will be requested prior to your ARCP.  Document is available to download at the bottom of this page. 

On your Form R (Part B) you must declare any fitness to practice concerns - that is any significant events, complaints or other investigations you have been named in, and/or any GMC conditions, warnings or undertakings placed on you.

Please note that previous versions of the Form R part B will no longer be accepted at ARCPs from April 2017 onwards.  Please ensure to complete the Form R part B attached below.



Please refer to the video below for guidance on how to open the Form R correctly:




Please refer to the video below for guidance on how to complete your electronic signature:




Wednesday, 19 December, 2018
Make this a News Item?: 
Show Between Dates: 
Wednesday, 19 December, 2018