Application for Approval of Eligibility to Claim Reimbursement of Removal or Rotational Travel Expense Forms  

Please read the information below carefully before completing the forms.

1. East of England - Relocation and Associated Expenses Reimbursement Eligibility Form

Before completing, please ensure you are familiar with the NHSE guidance. This form is to be completed in all cases prior to submitting any claim for reimbursement of removal or excess mileage expenses to assess eligibility. Trainees will be notified in writing of the outcome of this request. Please complete and return this form, together with the relevant attachments to your Employing   East of England Region Trust contact .

2. East of England - Relocation Expenses Claim Form

Please use this form to claim expenses incurred through relocation e.g. removal costs, stamp duty etc. N.B. Prior to completing this form, please ensure you are familiar with the NHSE guidance. This form should not be used for excess mileage claims. Please complete and return this form along, together with the relevant attachments to your to your Employing  East of England  Region Trusts contacts

3. Excess Mileage Expenses Form

Please ensure your claims do not include clinic mileage or study leave mileage. To keep the process efficient, submit one form per calendar month. Before completing the form, take a moment to review the NHSE Relocation Guidance to ensure accuracy in your claim. Excess mileage is reimbursed at the NHS reserve rate. Trainees appointed to a single training site are not eligible to claim excess mileage, as they are expected to live within a reasonable commuting distance—less than 20 miles—from their workplace.

4. Adding a Digital Signature on a Word or Excel document Here’s how you can do it:

These forms must be submitted by email - Hand written, posted or scanned application forms will not be accepted as this will deem the electronic signature fields unusable and the form invalid. Please type your answers in the spaces provided, and sign the document with an  digital ID. Step by step guidance on how to set up a digital ID to sign this document is available;

a) In Microsoft Word

1. Place the cursor where you want the signature to appear.

2. Go to "Insert" > "Text" > "Signature Line" > "Microsoft Office Signature Line".

3. In the popup window, fill in the required details (like signer’s name and title).

4. Click "OK" to insert the signature field.

5. Once inserted, double-click the signature field to sign digitally.

6. Follow the instructions to use a saved signature or create a new digital signature.

b) In Microsoft Excel

1. Click on the cell where you want the signature.

2. Go to "Insert" > "Text" > "Signature Line" > "Microsoft Office Signature Line".

3. Fill in the required signer details in the prompt.

4. Click "OK", and the signature line will appear in the document.

5. Double-click the signature field and sign digitally.

c)  Using Draw or Image

• Use "Draw" in Word or Excel to manually sign with a stylus or touchscreen.

• Insert an image of your signature by going to "Insert" > "Picture".

5. Important Notice

• Trainees must carefully review the policy on Reimbursement of Removal or Rotational Travel Expenses for Doctors in Training to ensure they meet the eligibility criteria before submitting an application. Applications that do not meet the criteria will be declined.

• All supporting evidence and receipts must be submitted along with the eligibility application to your employing NHS Trust.

• Trainees are responsible for completing, signing, and submitting the application form via email within 2 months of incurring the costs.