ARCP for Public Health

ARCP for Public Health

All registrars in public health will be formally assessed at least annually through the ARCP. Assessment of your progress is through the review of your portfolio and supervisors reports.

Notification of ARCP dates will be a minimum of 6 weeks in advance - although we aim for much longer notice.

Broadly, we aim for an ARCP in March and in October each year.

It is the registrar's responsibility to ensure that your portfolio includes all the required evidence - and in good time - for their Educational Supervisor to assess before the key educational review meeting. Allow the Educational Supervisor at least two weeks to assess your portfolio before the review meeting.

It is the output of this educational review meeting - in the form of the Educational Supervisor report - which is passed to the ARCP panel.

Documents and evidence which are submitted after the review meeting won't be accepted by the ARCP panel.

Guidance on the process is available for download from this page.

It is very important that your "Training Record Form" is completed accurately as this information is used to calculate your CCT date, and persuade the GMC/UKPHR/FPH that you have completed the right amount of training in the right locations. See the FAQ button below for tips on completing the Training Record Form.

Form R (Part B)

This must be completed for each ARCP. The form gets updated from time to time. Check the link below to ensure you are using the latest version.

The latest form is a "pdf" file which needs to be completed in Adobe Acrobat Reader:- Form R (Part B)

Other

Registrars are only expected to attend an ARCP panel if there is a possibility their progress is considered anything other than "satisfactory". Registrars will be aware of any potential concerns as this will arise during educational review meetings with their Educational Supervisor.

Registrars on maternity leave or out of programme (OOPE or OOPC) will not be required to submit their portfolio.

Medical registrars will present their evidence for revalidation through the ARCP. All Medical registrars will revalidate at the time of receiving the Certificate of Completion of Training (CCT).

Non-medical registrars do not need to revalidate with their professional registration body, however this programme expects all non-medical registrars to follow the same process as for the GMC.


 

HEE policies on the ARCP
The "Gold Guide" v6

The Gold Guide has full details on how the ARCP process should be followed. This is the key reference on the topic.

Tips on completing the Training Record Form

Intro

It is surprisingly important that HEE and the programme have accurate details of the exact dates and names of your training locations. It is this information that persuades the FPH and GMC/UKPHR that you have spent the right amount of time in the relevant types of location.

HEE has its own database (Intrepid) which tracks your progress as well and this information comes from your Form R (Part B) and your training record form.

We need the exact detail to calculate your CCT date and there have been several occasions when this cannot be done with the information you have submitted. It is also a pain trying to work out different reported dates and locations and check back with you/Intrepid etc.

Common mistakes

1) Using different or the wrong names for the location:-

The GMC approves certain locations for training (we need to update the GMC from time to time, and an update will be needed following PHEs reorganisation). Eg: An attachment to NHS England Area Team is wrong, but an attachment to the PHE Screening Team (which happens to be based at the Area Team) is right. See the updated website for details of training locations that are approved.

2) Health protection attachments

There is a curriculum requirement for three months in a health protection location. This therefore needs to appear on your record as such. However, it does not always happen.

Eg you may regard yourself as being basically based in a Bedford local authority, but you spend three months with the health protection team:-

  • Wrong: Your location is only shown as a Bedford LA with no reference to the HPT;

  • Wrong: Your location is shown as a Bedford LA with a note in brackets "including three months at the HPT".

  • Wrong: You put both the Bedford LA and the HPT on the training record as separate locations, but these are with overlapping time periods making it look as though you are working 100% in two locations at the same time. If you are, let me know how you manage it.

  • Right: Your location record shows you leaving a Bedford LA, moving to the HPT for three months, and then returning to a “new” location in a Bedford LA (even though this is really a continuation of your previous location.)

3) Dates: "No Gaps"

Unless you really do leave your employment with the NNUH, your location dates need to run continuously with no gaps:-

  • Wrong: You leave location A on Thursday 2nd April and you start work at location B after the bank holiday weekend on Tuesday 7th April.

  • Right: you start work at location B on Tuesday 7th April, so you left location A on the 6th. You were still employed over the bank holiday weekend. The same applies when you take some annual leave between locations, but it is up to you as to which location you choose to record your annual leave against,

Maternity leave:-

  • Wrong: Your maternity leave finishes 31 March. You then take four weeks accrued annual leave and turn up to work on 29th April. You record the start date of your new location as 29th April.

  • Right: You record the start date of your new location as 1st April even though you are on annual leave and don't turn up for four weeks.

Split placements:-

These can be complicated especially with three-way splits which start and stop at different dates:-

  • Wrong: You record a full time location in a local authority noting in brackets that you spent one day a week at the KIT for eight weeks over the summer.

  • Right: take some time to get the exact details right. Each location is a different record with its own start and stopping dates and its own time contribution.

Getting it right:-

  1. The best approach to getting this right is to dig out your Training Record Form and go through it carefully making sure it correctly describes your different training locations, their time allocation, and start and stop dates. So this is correct for your next ARCP.

  2. Jayshree Sanadhya (Programme Administrator) can review your locations with you so that the Intrepid database is correct and updated.

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