Trainee Area

RCGP / Portfolio

RGCP E-Portfolio

You will need to register with the Royal College of General Practitioners (RCGP) as soon as possible in order for them to provide you with an e-portfolio. RCGP Membership Department Tel: 020 3188 7766, email (link to membership page below).  You will keep a portfolio containing details of your experience and evidence of development and achievement of competencies. At the beginning of each placement you will need to make contact/meet with your clinical supervisors and set your learning objectives. We would encourage you to share your e-portfolio with your clinical supervisors as it should be a reflection on your experiences and your learning. Twice a year you will attend a review meeting with your Educational Supervisor who will review your progress including your assessments and discuss any problems that you may be having.

The e-portfolio contains at its heart a learning log. This is a very useful document as it helps you to focus on what you are learning and what else you may need to look at. You should record the main points you have learnt after a tutorial with your trainer or after a joint surgery or a session with the practice nurse etc. You should also record what queries that session has raised for you. Your trainer can then take this into account when planning future learning activities. It  also forms a record for you about questions you intend to investigate for yourself.

You may want to keep a log of interesting patients you have seen so that you can find out what happens to them in the future, follow through on their investigation results or the outcome of any referrals that you might have made. This is more of a private document for your own benefit

The whole process is recorded electronically and you should all have your own e-portfolio in order to do this. The assessments should be co-ordinated by yourself, so it is very important that you become familiar with what is required of you when. The Workplace-Based Assessment is designed to be a progressive document demonstrating your development over the 3 years. So, it is important to remember that you are not meant to be perfect from the word go. As long as you can show that you are learning and developing your skills over the 3 years that is fine. Please do not expect perfection from yourself immediately.

The local GP trainers are all experienced in these assessment procedures and the consultants have also been made familiar with them.

You can either pay for the e-portfolio and all of the examinations one at a time, or join the college as an AiT (Associate in Training) which will actually cost less over the 3 year period of your training. The college liaise with GMC who issue your certificate at the end of your training. Further guidance about this can be found on the college website. Again, it is very important to get this right or your CCT might not happen when you expect it to. It does cost money though, so brace yourself.

Top Tips for E-Portfolio

  • Register with the RCGP for certification purposes as soon as you are allowed to.
  • Keep on top of your assessments for the Workplace Based Assessment
  • Plan to do the Applied Knowledge Test and Clinical Skills Assessment in your final year

Useful E-Portfolio Links: 
RCGP Membership 
RCGP Trainee E-Portfolio



In order to qualify as a GP, you will have to meet all the requirements of MRCGP in order to obtain your certificate of completion of training or CCT. Once you have finished as a GP trainee, you can’t work in any capacity whatsoever in general practice without this certificate. So, it is quite important to get everything done correctly.

The whole assessment process is based on the GP curriculum as devised by the RCGP and we would again urge you to become familiar with this.

MRCGP Workplace Based Assessment (WPBA)

MRCGP Workplace Based Assessment (WPBA)

Please click here for further information

Study Leave

Study Leave

During hospital posts, you are entitled to 30 days study leave per year (but see below) and there is a study leave grant of £400 per year per trainee to help pay for course fees and expenses. This grant is often under claimed and becomes a wasted opportunity, so DON’T MISS OUT!! The courses you attend during hospital posts don’t have to be linked to the post itself as long as it is relevant to general practice. Important courses to consider are:-

  • Family Planning
  • Child Development
  • Minor Surgery
  • Practice Management

Attendance at the afternoon teaching sessions for 30 weeks of the year will use up 15 days of the annual study leave entitlement for hospital based trainees, but that still leaves 15 days for courses.

You should discuss what courses you are interested in with your GP trainer in accordance with your educational needs at the time. In exceptional circumstances, you may be allowed to take additional study leave but this would be at the discretion of your individual trainer and should also be discussed with your responsible Programme Director.

As in hospital posts study leave will not usually be granted for private study for exams, we will let you have the day of for the exam however!

Study leave expenses are claimed via GP School at HEE Whilst based in a hospital post a ‘hospital’ study leave form will also need completing to authorise time off.  These can be found in the foyer area of our Education Centre. Please see claim form at the bottom of this page you need to email this back to the GP school at HEE - email address is on the form.


Other Leave

Sick Leave / Maternity Leave / Paternity Leave / Special Leave

It is imperative that if you have any time off for sick leave that you inform your Practice or hospital post.

You are responsible for recording your own sick leave. Please note that in accordance with GMC Regulations, trainees are able to take 14 working days of unscheduled leave (sick leave, maternity leave, paternity leave) per year without this affecting your CCT date. If there are prolonged periods of absence you may need to have an extension to your training.

Form R part B – Self-Declaration for the Revalidation of Doctors in Training

It is a mandatory require for trainees to self report and declare ‘time out of training’. This includes all forms of absence such as sickness, maternity, paternity, compassionate paid/unpaid leave, jury service etc. Failure to report this accurately can bring into question issues of probity.

Maternity/Paternity Leave

If maternity leave is taken please note there is no guarantee that upon your return a post will be available to you. You may need to go on a waiting list and perhaps transferred to another scheme where a post is available.

Please see link to policy

Changes to Completion Date

Any changes to your programme due to periods of absence such as sick leave, maternity leave, paternity leave, out of programme must be discussed with your Training Programme Director (TPD). It is their responsibility to allocate your placement, calculate your completion date and update your e-portfolio record.

Lead Employer

Applied Knowledge Test

This is a machine marked written test to look at core knowledge.

RCGP Exam Fees

ARCP Exam Information

ImagePreparing to take the Applied Knowledge Test (AKT) 

RCGP AKT Exam Webpage 


Clinical Skills Assessment

This takes the form of a simulated surgery with a number of stations where your skills will be tested

RCGP CSA Exam Fees

RCGP CSA Information 


Workplace Based Assessment (WpBA)

This is an enhanced Trainers Report consisting of case-based discussions (CBD), consultation observation tools (COT) and Multi-Source Feedbacks (MSF) as well as other assessment tools. This part will run throughout the entire 3 years and it is important that you start collecting the information required right from the beginning. There is also a competency and hours requirement for OOH attachments, as well as a satisfactory reflective learning log.


HeeoE WPBA Link


Annual Review of Competence Progression (ARCP) and Completion of Training (CCT)

The E-Portfolio of each trainee carries the evidence that is reviewed and considered by the ARCP panel at least once every year. Reviews are conducted more than annually if there is a need.

The panel consists of representatives of GP education including programme directors, trainers and lay members and external assessors. The ARCP panel will review your e-Portfolio including your evidence, assessments, educators comments and reports and the quality of your reflective log entries. This will allow panel to assess your progress against the competencies and decide whether you have made satisfactory progress to proceed to the next training year. Should the outcome not be satisfactory, you and your trainer will be called to a face-to-face meeting with panel during which panel will decide whether you can proceed or whether they will recommend an extension to your current level of training.

Trainees who pass WPBA at final review and also have a pass in the AKT and CSA will be recommended as eligible to apply for certification of completion of training (CCT), inclusion in the General Medical Council’s GP Register and membership of the Royal College of General Practitioners. The GMC will only allow you to go onto their GP register when you have your CCT and inclusion on this register is essential for working as a fully fledged GP.

RCGP ARCP Information 

HEEoE ARCP Information 



We have a small library with AKT and CSA DVDs and books available to hire.  Deposit of £10.00 is required please.

A good website with resources regarding transsexual and gender identity issues is

Out of Hours Induction dates 2017

Out of Hours Induction dates

17th August 2017- 9am Colchester

1pm - Ipswich

24th August 2017- 1pm Bury st Edmunds

Please email Allison Glading to book & for further details





Course Flyers

The East Anglian Simulation Centre is running the above courses at The Ipswich Hospital on Monday 13th November 2017 and Monday 19th March 2018.

Please see flyers below for more information.