Documents and Guidance

In the same way as your ARCP, the revalidation process for all doctors involves reviewing documented evidence to satisfy the Responsible Officer, who will make a recommendation to the GMC.

It is the responsibility of the individual doctor to maintain and provide documentation in support of revalidation.

For the Responsible Officer to make a revalidation recommendation, they need to take into account the complete scope of doctor’s practice. Therefore for revalidation, trainees will be required to declare any extra work they may do outside of training in their capacity as a doctor, either as a locum, in private practice or in a voluntary role.

Documentation must be maintained throughout the five year revalidation cycle.

It is the responsibility of the individual doctor to ensure that they have collated sufficient documentation to cover the six areas assessed for revalidation. This documentation must be stored in the portfolio. It must be discussed at least once in each five year cycle and will determine if a doctor can revalidate.

  • Continuing Professional Development
  • Quality Improvement Activity
  • Significant Events
  • Feedback from Colleagues
  • Feedback from Patients (where applicable)
  • Review of Complaints and Compliments

Trainees already maintain much of the supporting information required for revalidation in an ARCP e-portfolio. For example, quality improvement activity is evidenced by participation in audit and feedback from colleagues through multi-source feedback requirements in training. Information and reflections on significant events, complaints and compliments should also be included in a trainee’s portfolio. You will also be required to provide a Form R (Part B) for all ARCPs.

 

Form R (Part B)

Included in the Form R (Part B) are questions about significant events, complaints, compliments, probity and health. In addition, there is a scope of practice section where trainees are required to list their past and present employers, host training organisation (HTO) placements, time out of programme, advisory or voluntary roles or any other activity undertaken since their last ARCP in their capacity as a registered medical practitioner (including all locum and non NHS work, even that done with their current employer/HTO).

 

Out of Programme and Maternity Leave

While you are Out of Programme you will need to continue collecting evidence for your revalidation. The minimum you are expected to provide for your annual assessment while you are Out of Programme or on maternity leave is outlined on our Revalidation OOP and Maternity Leave page, and ensures that your Responsible Officer has all the necessary information for your revalidation recommendation when the time comes.

 

Educational Supervisor’s Report

The Educational Supervisor’s report will include additional questions regarding concerns and investigations relating to conduct, capability, serious incidents (SIs), significant event investigations or complaints.

 

Employers’ Exception Exit Reports

An Exception Exit Report will be collected by the LETB from each host training organisation (HTO).  Each HTO is required to inform the LETB of any trainee who has been involved in conduct, capability, formal serious incidents, significant event investigations of complaints via an Exception Exit Report.  

If no trainees at the HTO have been involved in any of the events listed above, they must inform the LETB that there is nothing to report since the last request for information. 

Exception Exit Reports will be requested every 2-3 months.

 

ARCP Outcome Form

The ARCP panel will determine whether or not there are any causes for concern, and the chair of the panel will relay this to the Responsible Officer via the ARCP Outcome Form.

 

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